Travel Center

Helpful resources from the NCAA

 

INTRODUCTION

On behalf of the UNCG Athletics Department, we appreciate and encourage your support and interest. But please know that any inappropriate contacts or actions may jeopardize the eligibility of prospects and/or student-athletes as well as lead to sanctions being imposed on a member institution.

NCAA DEFINITIONS

Prospective Student-Athlete: A prospective student-athlete ("prospect") is defined as an individual who has begun classes for the ninth (9th) grade. However, it is possible for a student who is still in a lower grade to be considered as a prospect. Please ask first if you have any questions or concerns.

Student-Athlete: A student-athlete is a student who is enrolled at a four-year institution and whose enrollment was solicited by a member of the athletics staff or other representative of athletics interests with a view toward the student's participation in the intercollegiate athletics program.

Contact: A contact is any face-to-face encounter between a prospect, or the prospect's parent or legal guardian, and an institutional staff member or athletics representative during which any dialogue occurs.

Recruiting: Recruiting is any solicitation (by phone, mail or in-person) of a prospect or a prospect's family member or legal guardian. Only those institutional coaches who have passed the NCAA Recruiting Test are permitted to recruit for the institution.

Representatives of Athletics Interests: An individual, independent agency, corporate entity or any organization who is known (or who should have been known) by a member institution's executive or athletics administration to:

    (a) Have participated in or to be a member of an agency or organization promoting the institution's intercollegiate athletics program;

    (b) Have made financial contributions to the athletic department or to an athletics booster organization of that institution;

    (c) Be assisting or to have been requested (by the athletic department staff) to assist in the recruitment of prospects;

    (d) Be assisting or to have assisted in providing benefits to enrolled student-athletes or their families; or

    (e) Have been involved otherwise in promoting the institution's athletics program.

Once an individual is identified as such a representative, the person retains that identity indefinitely.

Extra Benefit: An extra benefit is any special arrangement by an institutional employee or an athletics representative to provide a prospect or a student-athlete (or the prospect or student-athlete's relatives or friends) with a benefit not expressly authorized by NCAA legislation. The following are examples of extra benefits:

  • Giving cash or loans in any amount.
  • Signing or co-signing a note with an outside agency to arrange a loan.
  • Employing relatives or friends of a student-athlete.
  • Giving gifts of any kind (e.g., birthday, Christmas, Valentine's Day) or free services (e.g., clothing, airline tickets, laundry, car repair, haircuts, meals in restaurants).
  • Providing special discounts for goods or services.
  • Providing use of an automobile.
  • Providing a meal other than in your home on special infrequent occasions (e.g., Thanksgiving, birthday).
  • Providing use of your summer home to go water skiing, hunting, etc.
  • Providing transportation for any purpose.
  • Providing rent-free or reduced-rent housing.
  • Providing a benefit connected with on- or off-campus housing (e.g., television set, stereo equipment).
  • Providing tickets to an athletic, institutional or community event.
  • Providing a guarantee of a bond.
  • Providing promise of financial aid for postgraduate education.
  • Promising employment after college graduation.

NCAA RECRUITING POLICIES FOR ATHLETICS REPRESENTATIVES

DO NOT become directly or indirectly involved in arranging for a prospect, or the prospect's relatives or friends, to receive money or financial aid of any kind.

DO NOT provide any "extra benefits" to or for a prospect, or the prospect's relatives or friends, without first checking with the UNCG Athletics Compliance Office.

DO NOT write to, telephone or contact in person a prospect or the prospect's family (on or off campus). If a coach is accompanied by a prospect on campus, in the community or at the airport, do not approach the coach and prospect. If a prospect approaches you at an off-campus location regarding an institution's athletic program, explain that NCAA rules do not permit you to discuss the program. Suggest that the prospect contact the institution's athletics department for information.

DO NOT entertain high school, prep school or two-year college coaches at any location.

DO NOT contact the prospect's coach, principal or counselor for evaluating the prospect. You are not permitted to videotape games or pick up films or transcripts from the prospect's educational institution.

HOWEVER . . .

DO feel free to attend high school and community college athletic events for your enjoyment, but not to scout or videotape for an institution's coaching staff. While at such an event, you cannot have any contact with prospects or their relatives. Should you find yourself seated next to parents of a prospect, DO NOT initiate conversation with them. If conversation is initiated with you, respond in a civil manner but DO NOT discuss anything regarding a member institution's athletic program. Direct their questions to the coaching staff or the UNCG Athletics Compliance Office.

DO continue ESTABLISHED family relationships with friends and neighbors. You are permitted to engage in your normal activities with prospects and their parents who are family and/or friends as long as they are not made for recruiting purposes and are not prompted by a member institutions coaching staff. Again, you simply are not permitted to attempt to recruit the prospect or discuss the athletics program.

DO feel free to attend a public event (e.g., a high school awards banquet or dinner) at which prospects attend. NO attempt should be made to contact or recruit the prospect at these events.

DO send the coaching staffs any newspaper clippings or other information about prospects which you think would be of interest. Your assistance in this way is very helpful.  The coaching staff will then make the contact with the prospect.

DO provide employment opportunities for currently enrolled student-athletes as appropriate.  Rules regarding employment may be found on this site.  

AWARDS AND BENEFITS FOR PROSPECTS OR STUDENT ATHLETES

PLEASE . . .

DO NOT provide any of the extra benefits listed in the "extra benefits" section of this site.

DO NOT expend funds to entertain prospects or student-athletes, their friends or relatives.  You are not even permitted to buy a soda or a cup of coffee for them.

DO NOT provide awards or gifts to a prospect or student-athlete for his or her athletic performance. All awards must conform to NCAA regulations and must be approved by the institution.

DO NOT allow a prospect or student-athlete, or his or her friends or relatives to use your telephone or a telephone card to make free long distance calls.

DO NOT provide an honorarium to a prospect or student-athlete for a speaking engagement.

DO NOT use the name or picture of an enrolled student-athlete to directly advertise, recommend or promote sales or use of a commercial product or service of any kind. Even the sale of a picture of an enrolled student-athlete would jeopardize their eligibility.

DO NOT provide room, board or transportation to friends or family of an enrolled student-athlete to enable them to visit campus or attend an away athletics contest.

DO NOT provide room, board or transportation to an enrolled student-athlete for collegiate competition.

NCAA EMPLOYMENT POLICIES

Criteria Governing Compensation to Student-Athletes - Compensation may be paid to a student-athlete:

(a) Only for work actually performed; and

(b) At a rate commensurate with the going rate in that locality for similar services.

Such compensation may not include any remuneration for value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following that he or she has obtained because of athletics ability.

The following rules are applicable to any type of student-athlete employment, whether during the academic year or summer:

  • The rate of pay must be the normal rate for the duties performed.
  • The hours paid must be the hours worked.
  • Payment in advance of hours worked is not permitted.
  • Transportation to work may be provided only if transportation is available to other non-athlete employees in similar positions.

Fee-for-Lesson Instruction
A student-athlete may receive compensation for teaching or coaching sport skills or techniques in his or her sport on a fee-for-lesson basis, provided:

(a) Institutional facilities are not used;

(b) Playing lessons shall not be permitted;

(c) The institution obtains and keeps on file documentation of the recipient of the lesson(s) and the fee for the lesson(s) provided during any time of the year; and

(d) The compensation is paid by the lesson recipient (or the recipient's family) and not another individual or entity.

(e) Instruction to each individual is comparable to the instruction that would be provided during a private lesson when the instruction involves more than one individual at a time. 

(f) The student-athlete does not use his or her name, picture or appearance to promote or advertise the availability of fee-for-lesson sessions. 

PROMOTIONAL APPEARANCES

All charitable, educational and nonprofit promotional activities involving student-athletes must have prior approval from the UNCG Athletic Department. Student-athletes are not permitted to be involved in the advertisement, endorsement or promotion of a commercial product or service of any kind.

GENERAL REMINDERS:

Permissible recruiters: Only authorized institutional staff members shall be allowed to recruit a prospect or the prospect's relatives or legal guardian(s). Boosters are not considered to be part of the institution's staff.

ASK BEFORE YOU ACT!  Please contact Trever Wright in the UNCG Athletics Compliance Office at 336-944-4639 or by e-mail at tkwrigh2@uncg.edu with any questions or concerns.

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